How to Manage a Small Law Firm
Managing a law firm isn’t easy – no matter its size. Whether you’re running a small to medium-sized enterprise or a full-blown organisation, there are particular sets of challenges that all law practices face. Of course, what we are referring to is profitability. Regardless of your law firm management strategy, the ultimate goal is to drive profitability.
Running a small law practice takes dedication and discipline across a number of areas. The most important one is ensuring a happy client base that feels assured in your dedication and expertise. With the strategies we’ve laid out below, your company can ensure quality services while focusing on what your team does best: winning cases.
Helpful Law Firm Management Strategies:
Establish Process and Procedure Manuals
Efficient processes can help your law firm grow, increase its productivity, and therefore its profits. Strong systems and procedures can produce uniformed results and can reduce the risk of any issues arising through miscommunication or wrongdoing. For example, the same process should be followed in terms of time tracking and invoicing to mitigate the risk of incorrect payments or unbalanced accounts.
Having these procedure manuals will also save your firm time in training new employees. For new hires, a successful onboarding process makes it easier for them to master your firm’s operations and norms. In other words, it saves you and your staff time while freeing up your schedule to focus on money-making matters.
Explore Time & Money-Saving Options
In any business, saving money is crucial to its success. A great way to save money is to take note of the smaller costs that add up while monitoring your time input versus its income output. Ultimately, the time spent by your employees should be generating billable hours or at least contributing to a winning client service.
A perfect example of a time and money-saving option that many law firms face is the cost of going to the courthouse. When you have to deliver a document to the courthouse, how long is the drive there and back? How much work could have been accomplished during this time? When these factors are taken into consideration, it may be cheaper in the long run to hire a courier.
Other money-saving options include:
- Negotiating your rent
- Hiring part-time staff
- Stocking basic office supplies
Utilise Office Organisation
Staying organised is an obvious tip in law firm management. Utilising tactics such as client scheduling, task delegation, and efficient prioritising can guarantee that the whole team stays on the same page and that the goals for your firm are clear.
Furthermore, it’s important to establish a proper system when it comes to filing important documentation. From mail to client notes and formal proposals, these need to follow a structured method of categorisation that can easily be accessed by all in the office. A simpler way to stay organised is to use a law firm software that automates these systems for you without risking losing any client data.
Promote a Healthy Office Culture
A positive work environment will have a huge impact on how your law firm operates. When clients walk into your office, they can feel the positive energy that will make them feel more comfortable and confident in your services. It can also make for a more productive work ethic.
Positive office culture can be achieved by:
- Holding monthly or weekly team meetings to check-in with everyone
- Remembering that balance is key and can promote productivity
Building your client base is an integral part of managing a small law firm. As a law firm owner, there should always be a strategic business plan in place that keeps your firm moving in the right direction. Streamlining your workflow and regularly updating your database can ensure maximum efficiency in generating a stronger client network.
Invest in Technology
A smaller practice can use law firm software to stay ahead of their competitors – big and small-scale. Automating a practice with small law firm software is considerably more challenging at larger firms where programmes aren’t optimised for automation or for the larger number of staff. This can be a strong tool in ensuring your law firm’s success by increasing your efficiency rates.
With these strategies in mind, the best way to manage your company is by utilising a small law firm software. Platforms such as Amberlo can boost productivity and grow the high-performance practice you desire.