Working with legal matters is related to confidential client information. Very often disclosure or loss of confidential information can result in huge financial losses and harm business reputation. Therefore law firm data security must be treated seriously.
Microsoft Excel
Microsoft Excel was built for individual users and does not ensure data security. Excel files can be password protected, but this mechanism can be easily hacked and is not secure enough. Excel does not allow to set access rights for individual users. Excel file can be easily copied to a USB stick or sent via email, therefore it is practically impossible to control who has access to the information and especially to restrict such access if you need to.
Conclusion: Permissions, access controls, and levels of responsibilities are difficult to manage in spreadsheets. Security is difficult to enforce in Excel, because spreadsheets can easily get shared, copied, and distributed.
Amberlo – Law Practice Management Software
Amberlo stores information at the worldwide leader Amazon AWS data center* and it can only be accessed by authorized users in a law firm. The system administrator can grant or restrict access to the information at any time. Documents and other sensible information stored in Amberlo are encrypted. Amberlo has a multilayer architecture where each layer implements security mechanisms and is protected by a firewall. This minimizes unauthorized access possibility.
Amberlo is audited annually for security certifications (such as ISO/IEC 27001 and ISO/IEC 27017 ) to ensure cloud services and personal data security.
*AWS makes security its top priority, providing a data center and network architecture built to meet the requirements of the most security-sensitive organizations such as NASA, Atlassian, and Dow Jones. AWS is constantly evolving its core security services such as identity and access management, logging and monitoring, encryption and key management, network segmentation, and Denial of Service (DDoS) protection
Conclusion: Amberlo ensures law firm data security and allows accessing information only for authorized users. Legal software Amberlo provides clear role-based access permission so you can determine who can view and change important information of your law firm. A legal software with a robust login functionality is a must in ensuring security is taken seriously. With your records of processing centralized and protected, security issues are mitigated.
For more about Amberlo security, read here.
If you did not try Amberlo yet, you can do it here.
Your Amberlo team