Document Automation: Why Your Law Firm Should Get On Board

Legal Document Management Software_amberlo blog image

Tech has streamlined many processes in the working world. The drafting of legal documents is no exception. Already an estimated 10% of law firms are using software to generate documents, and this number will only increase over time.

Document automation software comes with countless benefits to legal professionals by automating this process. We have put together some main advantages to show you how beneficial document automation is for your firm.

What Is Legal Document Automation?

Legal document automation is a technology that enables legal professionals to streamline and automate the process of creating, reviewing, and sharing legal documents. It is a tool that makes it easy to produce these documents on a large scale. It automates the drafting of legal documents, reducing the time and effort required to create them manually.

Historically, legal professionals have either drafted or copied similar pre-existing documents from scratch. This process can be time-consuming and prone to errors.

Legal document automation, on the other hand, automates this process for you. It works by taking the data you give it and feeding it into the relevant template.

By automating the legal document creation process, legal professionals can save time, reduce errors, and improve the efficiency of their practice. They can focus on the more complex and dynamic aspects of their work, secure in the knowledge that their legal documents are accurate, consistent, and of the highest quality.

Benefits Of Document Automation For Law Firms

Saves Time

All lawyers know that drafting legal documents can be a painstaking process. This can be frustrating, especially when you have a lot of other important things on your plate. That’s why legal document automation software can be a game-changer for your practice.

Not only does this increase your productivity, but it also ensures that you can meet tight deadlines and deliver high-quality work to your clients. Legal document automation software allows you to streamline your workflow, making it easier to manage your workload and achieve better results.

With automation, you can also save countless hours that would have been spent on repetitive and time-consuming drafting tasks.

Moreover, with all your legal documents stored on one platform, you can easily retrieve them whenever needed. No more digging through piles of paperwork or searching through multiple systems to find what you need.

Gone are the days of writing out legal documents from scratch or trying to find that contract you wrote a few years ago that was similar to the one you are drafting now.

Reduced Risk Of Human Error

Legal documents are critical components of any legal matter, and even a tiny mistake or omission can have significant consequences for clients. Legal professionals spend countless hours creating legal documents, reviewing them multiple times to ensure accuracy, and making corrections as needed.

However, despite their best efforts, human error is still common in legal document creation. Whether it’s a typographical error, a missed detail, or an incorrect citation, any mistake in a legal document can have serious consequences.

That’s where the legal document automation software comes in again. By using automated software to create legal documents, legal professionals can significantly reduce the risk of human error. These software solutions have sophisticated document templates that require only the necessary fields to be filled in, such as name, surname, address, and other relevant details. You can simply choose the template you need and pick the client on the system, and the software will automatically populate the necessary fields with the details of the chosen client.

Enables Collaboration

Law firm collaboration_amberlo blog image

Collaboration is an essential part of the legal profession. Many legal documents require contributions from multiple lawyers; each may need access to the same document. Traditional hardcopy documents make collaboration difficult, and even softcopy documents without automation software can be challenging to collaborate on.

Legal document automation software enables collaboration by providing a central location for all users to access and edit the same document. This eliminates the need for multiple versions of the same document and ensures that everyone is working on the most recent draft. A dedicated case team can work together in real time, making tracking changes, suggesting edits, and providing feedback easier.

This streamlines the collaboration process, saves time, and helps legal professionals deliver better results to their clients.

Increased Quality And Uniformity

Document automation software helps you ensure your legal documents are up to scratch and uniform.

Your top lawyers will contribute to refining the templates used by the software. Everyone will be on the same page, using these well-written templates to make their legal documents.

This approach eliminates the need to worry about ensuring that everyone follows your legal drafting guidelines. Legal document automation software makes it easy to ensure that all documents comply with formatting requirements like spacing, font, and style, resulting in a uniform and professional document.

Moreover, legal document automation software provides consistency in language, structure, and legal concepts, minimizing the risk of errors and improving the quality of the final document.

Improves Customer Experience

Legaltech for customer success_amberlo blog image

Providing a great customer experience is essential for legal professionals to maintain and grow their client base.

One of the ways legal document automation software can improve the customer experience is by increasing response time. With such software, legal professionals can quickly meet their clients’ documentation needs, freeing up more time to focus on more complex and high-value work.

This approach not only improves the customer experience by providing a faster turnaround time but also allows lawyers to provide more value to their clients. Since most clients pay by the hour, legal professionals can provide more value for their money by spending more time on high-value work and less time on repetitive tasks like drafting legal documents.

Legal document automation software also helps to provide consistent and accurate legal documents, ensuring that clients receive high-quality work every time.

This, in turn, improves the customer experience by instilling confidence in the legal professionals’ work.

Streamline Your Document Creation And Management With Amberlo

Legal document automation streamlines the process of drafting legal documents, making it quicker and easier to produce high-quality, uniform documents.

When it comes to most standard contracts, remember the old saying: don’t reinvent the wheel. Why build something from scratch when you already have access to the solution you need?

Lots of contract forms and documents are reusable. NDAs, SOWs or MSAs usually have the same information filled in on the sender’s side each time they’re sent out.

With Amberlo, you can upload these documents and turn them into templates for many commonly used forms and contracts. You can then customize them to your specifications and save them for repeat use. These templates help simplify the document preparation process when you frequently send the same or similar documents.

If you already have a finalized document and you want to streamline the process of updating variable fields such as names, dates, or prices, simply add your document to Amberlo and then change the necessary fields. Once you create your template, it is saved directly to your Document Templates folder for future use. If you need to make changes to your template, click “edit” just as you did when customizing an existing template.

Moreover, Amberlo also offers centralized storage for all data in one place, making it easy for users to establish consistent document storage practices through a defined and searchable central contract repository. Lawyers can access this repository from anywhere, ensuring that all important documents are just a click away!

The next time you draft a contract, there’s no need to start from scratch. With Amberlo’s customisable templates, it’s easy to pull up a contract that already has your pre-set information filled in. Get started with a free trial today.

  • Share:
Send a Message